CHEMICAL PROCUREMENT / TRACEABILITY
One controlled record from request to storage.
Students submit the scientific need. The manager verifies stock and supplier price. The professor sees only spending, exceptions and accountability.
CONTROL RULENo approved Request ID
means no funding.
means no funding.
EXCEPTIONS
Records requiring attention
F2
Lithium hexafluorophosphateCHEM-260718-2B741A · Form 2 overdue
Receipt missingRV
HPLC sample vial, 2 mLCHEM-260718-8CE240 · Stock check required
Pending reviewCONTROL FLOW
Four accountable stages
- 1Student Form 1Identity, project, catalog, quantity and stock
- 2Manager verificationConfirm stock and supplier quote
- 3Approved orderFunding only after approval
- 4Receipt close-outPhoto, lot, quantity, owner and location
TRACEABLE LEDGER
Recent chemical requests
| REQUEST ID | CHEMICAL / MATERIAL | REQUESTER | MANAGER QUOTE | STATUS |
|---|---|---|---|---|
| CHEM-260718-8CE240 | HPLC sample vial, 2 mL | Minh Anh · D1125012 | Pending quote | Pending review |
| CHEM-260715-2B741A | Lithium hexafluorophosphate | Quang Huy · M1142031 | NT$ 7,200 | Form 2 overdue |
| CHEM-260710-7A006C | Aluminum oxide nanopowder | Lan Phuong · D1124078 | NT$ 2,950 | Closed |
FORM 1 / BEFORE ORDERING
Request chemicals and lab materials
Students do not enter a price. The Chemical Order Manager verifies the supplier quote before funding.
DEMO REQUEST CREATED
CHEM-DEMO-001The manager can now verify stock and enter the supplier quote.MANAGER CONTROL / SAMPLE RECORD
Verify, quote and approve
The manager—not the student—confirms the price. Approval remains unavailable until a valid supplier quote is saved.
CHEM-DEMO-001
HPLC sample vial, 2 mL
- Requester
- Minh Anh · D1125012
- Project / supervisor
- HPLC method development · Prof. Chen
- Catalog / vendor
- 5182-0716 · Agilent
- Quantity
- 2 packs × 100
- Stock check
- 18 similar vials remain; insufficient for planned work.
- Planned location
- Cabinet A · Shelf 2